Crafters across multiple disciplines like quilting, sewing, knitting, crochet, rubber stamping and needlework will find out how easy it is to use Organized Expressions, an organizing software specific to their craft by going through the tutorial below to get up to speed quickly.
May 2002: Issue 13
Underlined links are active and take you directly to the section
Method 2: Go to the top menu bar and select Help. From the Help menu, select Contents.
Method 3: When you are working the program and you want more how-to information for that area, simply press the F1 keyboard key. The Help file opens directly to a section overview and that directs you where to go.
Press F1 key for overview of screen section
and view directions on where to look next.
If you want a printed copy of the Help files there two ways to do this.
|Note: Each version of Organized Expressions you have loaded, except the Sewer's version* has its own folder. REMEMBER, this tutorial does not apply to the Sewer's Version and the Sewer's Version has a different interface.|
Now let's dive right into the program and use the Navigation Window to navigate.
1. Go to the Navigation Frame and if your version folders (i.e.. Quilter, Needleworker, etc.) are not visible, click the beside Applications .
2. Open the Version folder by clicking on the .
3. Each Version Folder has subfolders that are topic specific.
Several of the inventory screens work the same. When you understand one, you understand them all. Entering inventory is made easier because Organized Expressions has many of the category types, manufacturers and other pertinent details prelisted that are common to the Inventory types you are working with.
Each column's list can be added to and your additions can always be edited. As a precaution to NOT accidentally wipe out program prelisted inventory items, the items that are prelisted cannot be edited or deleted.
Note: Fabric Inventory is only available in the Quilting Version and Sewing Version. REMEMBER, this tutorial does NOT apply to the Sewer's Version and the Sewer's Version has a different interface.
The Fabric and Tool Inventory items work the same.
Threads and Yarns with multiple companies that have a wide variety of thread have their own lookup interface. If you wish to go to the Thread Inventory, click here.
1. To open the columns associated with the personal inventory screen you are planning on adding or editing, go to the Navigation frame and click on Fabric or Tool Inventory icon. The associated inventory screen opens.
NOTE: Do NOT select the Thread Inventory at this time as it works differently.
NOTE: When you start the program for the first time, the columns are blank. You will not see data until you begin the inventory data input.
2. If the open inventory window is not activated (greyed out), click anywhere in the Window of the Inventory screen database.
|Optimize your ability to type, view and print the data by resizing the table columns and adjusting the size of the Navigation Frame and the Inventory Frames.|
2. To resize the Database columns, click on the line between two columns, an appears, drag to desired size.
3. You can have multiple Inventories open at the same. With a little care and staggering you can easily move between inventories making comparisons and changes as needed.
4. When the Inventory list is longer than the View Window, click the arrows or drag the slider bar.
9. To complete all the categories of information for each personal inventory item you adding, return to the the Inventory Input box (See Fig. 1) and repeat steps 2-8. Once you have completed your item category choices, click
Two methods to open the Edit Personal Inventory input boxes.
3. Note that the Edit input box is very the similar to the Add New Inventory box. Use the same steps to edit your listing as outlined in the Add Inventory instructions with ONE EXCEPTION, use the Shortcut Save As check box when editing adding new items that have only 1-2 category changes.
Thread Inventory has a different Lookup window to accomodate the prelisted companies and individual thread lines for each company.
NOTE: The thread lists are updated yearly, these updates are avaliable for purchase for all those who have registered their programs. For persons who have large inventories of threads and yarns, this is a life saver.
1. To open the Thread Inventory lists.
The order you open the Thread Inventory options is important:
1. Click on the Thread Company. The Thread Types list opens.
2. Click on the Thread Type you wish to input. The thread content and corresponding website when avaliable are listed and the thread numbers of current and past threads lines list.
One of the best features of the new upgrades released last year for the Quilters, Needlework, Crochet & Knitting, and Rubberstamp versions is the ability to track and open documentation done in other programs. By being able to add links to your other documents and graphics extends your ability to have instant access from one central location. How many times have you used the Windows Find feature and still cannot locate that file you know you have? By adding your links to the Inventory list, you eliminate lost files.
1. To add a link to other program files, open the New Inventory input box.
2. Click on the Notes or Pictures Folder. This opens up the Open dialogue box.
3. Locate the file or picture you wish to link to and click .
4. To open the file or picture you are linked to, go to the top menu bar and select to open a file and to open a picture. This automatically starts the program needed to display and view the file or picture you have selected.
Personalize Organized Expressions to:
Viewing Database and preparing to print in Organized Expressions
1. Go to the Navigation bar and open the the section of the Organized Expressions you want to print from, for example, select Threads Inventory or Tools Inventory.
2. To print the complete inventory list, move to step 4.
3. To print criteria from selected rows only:
4. To make the criteria selection from the category for the printed report, go to top menu bar and select the Printer Icon A dialogue box appears. The example below is the the Print dialogue box for the Threads and Inventory section.
6. Select the items you wish to print. A check mark indicates the item will print.
HINT: Many times, the selected will print across multiple pages. Use Print Preview in your printing program to determine if you want to make criteria selection adjustments.
7. Clicking opens the file in your desktop publishing program (for example Word or Word Perfect). Your selected items appear on the screen.
8. Format the page to look the way you wish to have it printed. NOTE: When selecting several columns to be printed, you may wish to change the Setup of the page from portrait to landscape
IMPORTANT: Be sure to use Preview BEFORE printing so that you know what you printout is going to look like. Depending on how many columns you selected to print, the report can print across multiple pages. If that is the case, you may wish to change which criteria/columns you want printed.
This is where Organized Expressions shines. Suppose you are working with a cross stitch pattern and need to know how many threads you already own that the pattern calls for. Or what if you want to know how many Fabrics you have that are Christmas Prints.
Use Search to find out what you have and what you may need to purchase. Printout your search report and you are ready for a very targeted shopping trip. No more buying the same colors or fabrics 3 and 4 times because you cannot remember if you have it on hand or not.
1. Go to the top menu bar and select the Search Icon . This brings up a unique Search dialogue box depending on which section of the database you want to search. Here are a couple of examples:
example shows how the regular inventory screen searches works.
example shows how the Thread inventory search works.
2. Select and/or type in your criteria for your search.
3. For a hardcopy of the search results, print your search results by selecting . Refer to the previous section on how to print.